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ARTICLE I:
The name of this organization shall be known as the
Mustang Club of Orange County New York (hereafter
referred to as either the Mustang Club or as The Club).
ARTICLE II: Objectives
A. To promote the enjoyment and preservation of
the Mustang automobile.
B. To promote friendly relations with fellow Mustang
owners.
C. To encourage communications with other Mustang
chapters and maintain a working relationship with these
organizations.
D. To aid fellow Mustang owners in rebuilding, restoring
and maintaining Mustangs and to share the knowledge and
experience gained through such projects.
ARTICLE III: Membership and
Dues
A. All Members at the time of paying dues, shall
complete an application for membership and are requested
to provide a photo of their cars for the Club portfolio.
B. Dues shall be set by the Club Officers, subject to
membership approval.
C. Dues shall be due at time of approval.
D. Dues are for the period of one year, due at the
January meeting. Any new members joining in the months
of October through December shall be in good standing
for the following year.
E. Dues shall be considered delinquent if not paid after
30 days of joining the Club. Payment after that time
will be subject to penalty and the members name may not
appear in the current roster.
F. Mustang ownership is not essential, however
enthusiasm is.
ARTICLE IV: Officers and Elections
A. The elected Officers shall be the President,
Vice-President, Treasurer and Recording Secretary.
B. The term shall be for a period of two years.
C. Notice of nominations for Officers shall be sent out
via e-mail to all current members by the Recording
Secretary prior to the month of October’s meeting
stating that nomination of Officers shall take place at
the October meeting.
D. Nominations can only be made and seconded by members
in good standing in order for the nomination to be put
on the ballot.
E. All nominations shall come from the floor of the
meeting.
F. All nominees reserve the right to decline nomination.
G. After the nominations are closed in October, the
Election Committee, which shall consist of two
non-nominees appointed by the President, shall mail out
absentee ballots upon request to all current members.
They shall also tally the ballots.
H. Voting shall take place at the November meeting.
Absentee ballots must be received on or before the
November meeting
I. Results of the election shall be announced at the
December meeting.
J. New Officers shall take office at the January
meeting.
K. All officers shall be a member of the Mustang Club of
America for a minimum of one year prior to holding
office.
ARTICLE V: Officers Duties
A: The President
1. Shall preside
over all meetings, preserve order and preserve
the BY LAWS.
2. Shall make
appointments to the Board of
Directors, shall make committee appointments,
shall appoint a Club Newsletter Committee, Club
Events Director, MCA National Director and any
other appointments as deemed necessary for the
operations of the Club.
3. Shall preside
over the Board of Directors and report back to
the membership actions taken by the Board.
4. Shall represent
The Club at meetings with other clubs, affairs,
etc., and shall reflect a positive image of The
Club.
5. Shall call
special meetings as necessary to conduct Club
business.
B. The Vice President
1. Shall preside over meetings and perform all
presidential duties in the absence of the President.
2. Shall assume the role of President should it be
deemed necessary to conduct Club business.
C. The Treasurer
1. Shall keep an accurate account of all Club monies
and give a report at each general membership meeting
and each Board of Directors meeting.
2. Shall see that all approved bills are paid in a
timely manner.
3. Shall be the primary signature on all checks,
maintain the checking account, verify all bank
statements to their accuracy and maintain any and
all monies as necessary.
4. Shall be responsible for the collection of
membership dues.
5. Shall prepare a year end statement for audit
purposes.
D. Recording Secretary
1. Shall keep an accurate record of the proceedings
of all meetings held.
2. Shall maintain the Club roster.
3. Shall give reports as necessary at Club meetings.
ARTICLE VI: MCA Regional
Director
1. Shall be responsible for maintaining a liaison
with the Mustang Club of America, providing them
with an ongoing report of our Club’s activities and
events.
2. Shall keep abreast with what is happening within
the Mustang Club of America.
3. Shall work with other directors to best represent
out Club’s interests and to present the The Club’s
points of view
4. Shall give a report to the membership meeting
each month of events and activities that might
affect the membership.
ARTICLE VII: The Board of
Directors
A. The Board of Directors shall be comprised of all
Officers as well as a minimum of five members appointed
by the President.
B. The Board will serve for the calendar year. Should a
member not be able to complete their term, the President
shall appoint a new member to complete the remaining
term.
C. The Board will meet a minimum of six times prior to
the December meeting.
D. All decisions make by the Board must be my majority
decision, whether or not all members are present.
However, a quorum of seven must be present.
E. The President will report to the general membership
meeting of any actions taken at the Board meeting and
will put before the membership for a vote, that which
would require a vote. This would include changes to the
BY LAWS and any Club policy, as well as major capital
outlays by the Club.
F. The Board shall initiate all change to the BY LAWS
and policy within the Club and prepare them for vote by
the general membership
G. The Board will act on matters brought before it at
the prior general membership meetings and will be open
to all suggestions from the floor.
ARTICLE VIII: Code of Conduct
A. Members will conduct themselves at all meetings,
shows, events, cruises, etc. in a fashion befitting good
taste and etiquette.
B. Members will be responsible for the conduct of their
guests attending functions and activities.
C. Use of the Club name, logo, or other Club material
for private use or gain is prohibited.
D. All Club logos, materials, or other products
developed over the course of time by any individual
pertinent to Club business or function are to be the
property of the Mustang Club of Orange County, New York
E. Members are encouraged to participate in shows,
cruises and other events and to present the finest image
possible of the Club.
F. No member shall use The Club as a means for personal
profit.
ARTICLE IX: Standing Committees
A. The Club Activities Director/Directors shall be
responsible for coordinating all Club activities with
the assistance of their committees. Proper planning,
notification to the membership and the obtaining of
resources shall be a part of the Director’s
responsibility.
B. The Club Program Director shall endeavor to
have a program of activities, presentations, or
information pertaining to or about Mustangs or classic
and or collector vehicles.
C. The Newsletter Committee will be responsible for the
preparation and providing of a newsletter on at least a
monthly basis. Enough copies will be provided so that
the Recording Secretary can see that all members in good
standing receive a copy.
D. The Club Historian shall keep a Club
portfolio/scrapbook of all Club activities along with
photos of Club member’ cars. Copies of newsletters and
any other data as may be deemed to be of value to
maintain a record of the Club’s history shall be
preserved.
E. The Club Webmaster shall set up a Club Web page and
maintain the site with any events, cruises, outing
and general Club information.
ARTICLE X: Club Purchases
A. The Club President is authorized to spend up to
$300.00 for miscellaneous expenses.
B. All other purchases over $300.00 must be voted by the
Officers and Board of Directors.
C. No
member shall make any unapproved club purchases and
expect reimbursement.
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